CORP Trail Steward & Board of Directors Election


November 09, 2015, 08:57 AM

Good Morning,

I saw the invite for the December meeting on Facebook and I have a few questions.

Will members who are unable to attend the meeting in person be afforded the opportunity to vote on the board elections, be nominated for board and trail steward positions or be allowed to join committees? If no, please explain why not. I know I have a previous engagement which prevents me from attending and I would like to be allowed to vote on the direction of the club and join committees. 

It appears to me that we have recently "elected" a trail steward without following the published CORP bylaws. The bylaws regarding non Officer Board positions states:

Section 10 – Vacancies: When a vacancy on the board exists mid-term the remaining board members may nominate a replacement. Nominations will be ratified by a majority vote of the membership at the next meeting. These vacancies will only be filled until the end of the original board members term.

Based on the published meeting notes from September there is no indication any nominations for the vacant trail steward positions were taken yet we now have new trail stewards. Presumably elected at the October board meeting. (no meeting notes have been published)

I am concerned that these "elections" are taking place without any communication to the general members that there is even a need for a new trail steward thus we are eliminating the opportunity for members at large to volunteer. This is compounded by the fact that there have been a very limited  (if any) number of general membership meetings in the past year. I know CORP claims the "board meetings" are allegedly open to all members but that is not entirely evident to members who have never been to a board meeting before.

I know a couple of people who were interested in the potential trail steward position who were disappointed to find the position was filled without any communication to the membership or opportunity to volunteer.

Finally, are there any published guidelines for board of director/trail steward expectations and experience? Or a system for training and promotion? It seems counter intuitive for CORP to be placing people with limited trail building experience into such vital roles without any form of training or mentoring and expecting them to understand the complexities of managing a mountain biking trail.

I hope this post will help to clarify the procedures to the general members at large who do not have access to the secret message boards that most of the club decisions seem to be made and communicated.

Thank you and I hope you have a wonderful day.

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augs
President
Board Member

November 10, 2015, 12:11 AM

The Bylaws posted on the website are not current.  This is certainly a problem, and will hopefully be rectified soon.  One clarification in the more recent version is that Trail Stewards are appointed positions; that is why there was no election.

If you are not present at the annual meeting, you can vote by proxy.  You do need to be a current member.

It is difficult to know how to make the meetings more open than posting them as open; suggestions are welcome.

There will soon be another opening for trail steward at Pleasant View, as Aaron is moving; please let interested people know.  An announcement of this opening will be made soon.  An excellent way to get your name in consideration is to spend time volunteering.

BOD position descriptions are in the bylaws (not substantially changed from the posted).  Trail Steward should be; we will work on that.  The 'complexities of managing a mountain biking trail' go far beyond trail building, and that was a prime consideration in the recent appointment.  And the club itself functions as a pretty decent mentoring program; there is no shortage of help for the less experienced.

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Gary S
Board Member, co-Trail Steward Blue Mound SP
Administrator

November 10, 2015, 12:21 PM

The bylaws posted on the site are now current. Sorry for the confusion. We do our best to keep things updated from BoD meeting business. Also the Who is CORP should now also be up-to-date.

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